Energy Systems Engineering Co-op

 

Summer 2020

 

Energy Systems Engineering

 

Cooperative Program

 

Project Requirements

 

Massachusetts Maritime Academy

 

Engineering Department

Rev. 12/16/2019 (gms)

 

 

MASSACHUSETTS MARITIME ACADEMY

ENERGY SYSTEMS ENGINEERING CO-OP

 

Summer 2020

 

  1. GENERAL GUIDELINES:

 

The MMA Energy Systems Engineering (ESE) Cooperative Program (co-op) is intended to be both a technical and interpersonal educational experience. The student will be exposed to diverse facilities, equipment, machinery, people, and geographical locations. Ideal ESEN co-ops will focus on energy storage, management, efficiency, transfer or savings, e.g., energy efficiency audits/improvements, building automation systems, renewable energy installations, grid storage, electrical utility work, etc.  For the six academic credits received, the student is required to complete a minimum of 240 hours of co-op experience for the term, which equates to a minimum of six full work weeks or 30 eight hour days. Because of holidays, etc., students will typically need more time to satisfy the minimum requirements; however, students are encouraged to work beyond the 240 hours for the additional experience, income, and extra credit on their project report.

 

The Summer 2020 co-op period will run from June 21-Sept 1, 2020

 

The purpose of the ESE co-op experience is to provide the student with practical “hands-on” experience as related to increasing technical engineering challenges and practical managerial experience as related to different organizational structures and interpersonal practices of a public or private sector energy system operation or engineering firm and its surrounding community. Your performance during your co-op term will be a determining factor in how well prepared you will be to enter the field of energy systems engineering or management. Your co-op experience may also be an avenue for employment opportunities with companies in the MMA Co-op program.

 

Some of the sponsor companies are large companies, which have considerable resources to devote to the training process of this program. Their primary concern is the training and evaluation of students in this program to develop the student as a prospective future employee. Other companies are smaller in size and have limited resources. They wholly support the program but desire a significant contribution of productive work from the student during the co-op term. The student will be expected to work long hours and spend as much time at the facility or job sites as possible. The student is expected to offer their own time and service to assist in any way. The student is expected to be an opportunist and take advantage of unique situations.

 

The student is advised to become familiar with company policies and strictly adhere to them. You are representing MMA and the Engineering Department. You are expected to be polite and courteous at all times, both at the various facilities and job sites. Your conduct in the local community may have a dramatic impact on your co-op experience. You are expected to be neat in personal appearance and adhere to company dress code policies if they exist.

 

Most importantly, you must become familiar with the hazards of the facilities, systems or job sites, to which you may be exposed.  Do not enter restricted areas and do not perform any operating tasks without the appropriate supervision and applicable training. Always wear your personal protective equipment in designated areas.  Many facilities may have toxic or hazardous materials on site; you must always be prepared to escape from a hazardous area.

 

Your personal safety and that of your fellow workers cannot be over emphasized. You must be constantly alert to your surroundings and potential hazards. YOU MUST FOLLOW ALL

COMPANY SAFETY RULES.

 

  1. ESEN CO-OP PROJECT REQUIREMENTS

 

General: ESE Cooperative I (EN-2242) and Cooperative II (EN-3242) carry six academic credits each. The co-op grade will be based in large part upon a formal project report, which must be submitted no later than 10 school days after the beginning of the following semester or as otherwise directed.  ** There will be a four (4) percent grade reduction for each school day the report is late.  Reports will not be accepted after five (5) school days late. **  At that point, the student will receive a failing grade and will have to repeat the co-op.  Exceptions will be made for extenuating circumstances, which must be presented in writing to the Engineering Department Chair prior to the initial project due date.

 

Project Report: Each cadet must submit an individual project report. Use your own words in describing the facilities, equipment, systems, and procedures. Technical manuals should not be copied verbatim. General descriptions should be such that another student reading this report would be able to understand what you describe. If there is a subsection, where information is not available or readily available, explain why in detail. Remember, as a new, temporary employee, it is incumbent upon you to search for company policies as they will not always be given to you. When using abbreviations for the first time in your report (not including the list of abbreviations), first identify the meaning of the abbreviation and then show the abbreviation in parentheses; for example - personal protective equipment (PPE).

 

All text in this report must be completed with Microsoft Word, and students will lose credit for mistakes in capitalization, spelling, and grammar. The report should be 3-hole punched and submitted in a white 3-ring binder (1.0-inch or 1.5-inch) with the cadet's name on the cover and spine. Do not place the individual report pages in protective sheet covers.

 

The Project Report must contain a Title Page (the first page of the report – not the cover of the binder), a separate Table of Contents, detailing sections, subsections, appendices, and corresponding pages, a separate List of Abbreviations (alphabetized and formatted such that the reader can use the list as a ready reference when reading the report), and the sections and subsections . described below. Typically the list of abbreviations should be formatted such that the abbreviations align along the left of the page and the definitions align along a suitable tab to the right.  The purpose of the list of abbreviations is to assist the reader. Suitable dividers with labeled tabs must be inserted between each section of the report. The report font shall be 12 point Times New Roman. Each page shall have 1-inch margins, each paragraph shall be double spaced, and each subsection shall be labeled. Complete all subsections. If a particular subsection is not applicable to a given co-op, a detailed narrative explaining why it is not applicable must still be provided for that subsection. Note: just because your co-op did not include direct application of a subsection does not mean the company does not have a policy, etc. Pay attention to detail.

 

CAUTION: Many cadets often state that they cannot find the necessary information needed to fulfill a specific requirement. They often state, “I was not able to obtain information X or I was working in a sensitive area and could not get access to information Y or my place of co-op assignment did not have Z”. THESE ARE NOT VALID EXCUSES FOR FAILING TO SUBMIT INFORMAITON. Be creative, find a similar organization that posts information on their website, create similar drawings, be observant, ask questions, gather information from alternative resources. We have had cadets work: in very sensitive areas, work for the U.S. Armed Forces, work in proprietary organizations and all have been able to produce a complete report for submission. Remember, if you leave a category blank, you will not receive any credit for missing material.

 

SECTION 1:   CO-OP BACKGROUND

 

  1. Describe the company where you worked (location, size, number of employees, etc.), how long the company has existed, and what business sector(s) the company supports.  Provide the company website, and if the company is publicly traded, provide the company stock symbol and stock exchange.  Identify whether this is your first or a subsequent co-op with this particular company.

 

  1. Describe the particular site(s), program or system(s) where you worked (location; number, age and size of buildings including total gross square footage; property acreage, software programs, control systems; etc.) and any unique features or engineering characteristics.

 

  1. Describe your job setting (department, name of supervisor(s), and key co-workers (union or non-union) and their backgrounds).  Describe your job responsibilities. Describe your work schedule; days of the week and times/hours per day.  If this is a return co-op, comment on changes in responsibilities from the prior co-op and clearly describe what you did differently from the prior co-op.

 

  1. Describe the company’s organizational structureProvide a computer generated drawing showing (1) the organizational structure from the corporate CEO/President level down to your facility location and (2) at your facility from top management down through the department level to your co-op position.

 

SECTION 2:        HUMAN RESOURCES (HR)

 

  1. Describe in detail how you found or received this co-op, the check-in process and what steps HR took to initiate your co-op.  Describe the company’s HR staff.

 

  1. Describe, refer to, and include a copy of the company’s Equal Employment Policy. “Refer to” includes stating where in the report the reader can find the attached policy.

 

  1. Describe, refer to, and include a copy of the company’s Sexual Harassment Policy.  “Refer to” includes stating where in the report the reader can find the attached policy.

 

  1. Identify, describe, and include a copy of other noteworthy HR policy(s).

 

SECTION 3:        OPERATIONS, MAINTENANCE (O&M), AND SUSTAINABILITY

 

  1. Describe the general nature of the systems or facilities operations.  Provide a CAD generated plan of specific system(s), facilities or the entire site.  If the facility is a manufacturing plant, provide a CAD line diagram showing production flow from raw materials to finished product.  If you worked on a system, provide a line diagram of the system. If your co-op was in the design sector, provide a CAD of the design element(s) demonstrating your participation in the project. Identify the major utility providers or software programs for the facility or job site(s).  Provide a CAD drawing of a controls system or other distribution system.

 

  1. Describe major equipment, controls, and software used (renewable energy systems, controls, boilers, turbines, HVAC systems, waste water, or purification systems, etc.) produced and/or serviced by the company or operated on-site at the facility. 

 

  1. Describe the preventive maintenance, inventory control, or other O&M system.  Include an example copy of a system document, such as a Job Order, Work Order, Purchase Order, or Service Contract and describe the process involved with this document. If the co-op was in the design or construction sector, describe a submittal process and provide an example.

 

  1. Describe the corporate or companywide sustainability programs and goals.  Give specific examples if available. Also describe local site specific programs or initiatives with regard to energy conservation and environmental sustainability.  Include a statement to describe any LEEDS initiatives adopted by the company.

 

SECTION 4:        SAFETY AND ENVIRONMENTAL HEALTH (SEH)

 

  1. Describe the overall SEH program requirements associated with the company and/or facility.  Note any unique or unusual municipal, state, or federal requirements for the particular industry or business sector supported.  

 

  1. Describe, refer to, and include a copy of the company’s Safety Policy or Training Program.  If this is a lengthy document, only include the policy/program and executive summary pages. “Refer to” includes stating where in the report the reader can find the attached policy.

 

  1. Describe, refer to and include a copy of the company’s Environmental Compliance Policy regarding their overall business practices (hazardous waste, clean water, recycling, etc.) Provide specific initiatives where appropriate.

 

  1. Describe, refer to, and include a copy of a Safety Data Sheet (SDS) or Hazardous Waste Manifest that was applicable to your co-op. 

 

SECTION 5:        APPENDICES    (provide a separate title page or tab for each appendix)

 

APPENDIX A        Daily Log    

 

A typed journal that documents your co-op experience by day and date (e.g. Day 1, Jul 1, 2019).  This should include but not be limited to; work performed, training received, human resource issues, and unique problem solving or other experiences.  The typed pages should be 1-inch margins with each paragraph single spaced.  Note:  Log entries should be continuous, so there should not be a single page for each day. At the completion of the log, state the total hours worked.

 

APPENDIX B        Co-op Correspondence    

 

Include a copy of your letter (business letter format) to the Engineering Systems Engineering Program Coordinator discussing the aspects of the co-op program and this specific co-op.  Comment on what you learned, possible co-op or curriculum improvements, and whether to continue this particular co-op.

 

Include a copy of the thank you letter (business letter format) that you sent to your immediate supervisor upon completing your co-op. Include copies of any other thank you letters you may have sent.

 

APPENDIX C        Student Evaluations (Employer & Job)

 

    Include a copies of the Employer Evaluation completed by your supervisor and the Job Evaluation you completed on line.  

 

APPENDIX D        Resume    

 

    Include a copy of your resume, updated to reflect this co-op experience.

 

APPENDIX E        Photographs  

 

    Include a list, label, and briefly describe six to ten photographs with and without people that are representative of the co-op.

 

Any additional Appendix is optional and should be labeled and described appropriately.

 

(Example Title Sheet)

 

EN-2242

ESEN COOPERATIVE I

 

BUCCANEER ENERGY CORP.

Buzzards Bay, MA

 

Summer 2020

 

DATE SUBMITTED:        13 March 2020

SUBMITTED BY:        I. M. Ready

 

Note:    EN-2242 is ESEN Cooperative I

    EN-3242 is ESEN Cooperative II

            EN-4242 is ESEN Cooperative III