Fall 2020 Campus Visitor Policy

(For internal use only - if you are looking to schedule a visit with Admissions, please do via our Admissions system)

Updated: September 8, 2020

Campus Visitors

The following guidelines for campus visitors, effective August 31, 2020 are part of the 2020 Fall Safe Return Plan and were developed to help ensure the health and safety of the campus community and visitors. It is important to note that these guidelines can be modified as the COVID-19 situation and corresponding federal, state and local guidance continues to evolve. Revision notations are located at the end of this document with the date and specific description.

Academy departments who believe invited visitors cannot be delayed or canceled are responsible for ensuring that any visitor sponsored by a department is fully aware of and completely adheres to the Safe Return Plan health and safety guidelines in place on campus at the time of their visit along with completing the Campus Clear App and day of visit questionnaire. Departments are also responsible for collecting the day of visitor questionnaire form related to the nature of the visit (see below for example) and forwarding it to MMA Health Services at nurse@maritime.edu.

Massachusetts Maritime Academy will require at least 24-hrs prior to the day of their planned visit to campus that visitors participate in the use of the Campus Clear app for self-screening. Participation in the use of Campus Clear will help create a culture of awareness and responsibility in our community while helping to ensure the health and safety of all.

Each visitor will be required to download the Campus Clear App via smartphone, computer, or tablet (see below app links). Aftering answering the Campus Clear questions, if the green “cleared” screen appears, the visitor can continue on campus. If the red "not cleared" screen appears after answering the app question they will not be allowed on campus. If on campus multiple days, visitors will be required to participate in Campus Clear for each day they will be on campus. 

All visitors will be required to wear a surgical mask and it must be worn in all areas of campus to include outside spaces, hallways, public spaces, and common areas.

Any documented non-compliance will result in cancellation of the visit. Approval for such visits is at the Vice President level for each department, and departments must confirm the visitor’s anticipated day/time of arrival in advance. Walk-in visitors will not be allowed on campus.

The Academy recognizes that campus is open to the general public and it is foreseeable that a number of individuals will visit campus who do not fall into an outlined category. The Academy’s responsibility to general visitors to campus is to clearly communicate the health and safety guidelines through the university’s web presence, social media, and physical signage. Surgical masks will be available at strategic locations on campus and signs will direct visitors to locations where surgical masks and campus safety guidance is available.

Visitors who are observed acting contrary to the Academy health and safety guidelines can be reported to Public Safety and will be reminded that their presence on campus is subject to campus health and safety rules and as a result may be asked to leave campus.

Recruitment of Prospective Students

The Divisions of Enrollment Management and Athletics may hold admissions tours, visits, programs or similar “events” on campus during the fall 2020 semester. These events will be carefully planned to ensure compliance with all campus health and safety guidelines. In addition, any scheduled events will not commence until after October 1st. As outlined above, this date may be modified as the COVID-19 situation evolves and will be in compliance with CDC and state regulations.

To fit with their unique needs, the Admissions and Athletics Departments will draft individual visitor schedules to outline times, days of the week, and check-in details. Visitors will be required to adhere to the safety protocols set forth by the return policy and will be limited to outside spaces. A campus staff and/or cadet will remain with visitors for the duration of their time on campus. 

Portable toilets and water stations will be provided for visitor usage outside Clean Harbors Athletic Stadium (the gymnasium) and Flanagan Hall (Admissions office/Welcome Center).

Visitor Exceptions and Deliveries

Regularly scheduled deliveries such as UPS, FedEx, Follett, and Chartwells deliveries will not be required to complete Campus Clear or the visitor form however, an anticipated schedule of such deliveries will be kept by the receiving department. If need be, this information will be forwarded to Health Services. All delivery of these products will be done so to ensure minimal contact with campus constituents.

Food delivery for Chartwells will be conducted and coordinated through the Food Service Manager. Contact with staff/personnel/cadets will be limited to promote safe social distancing.

Food delivery service for students or staff will be allowed. Delivery for cadet orders will be instructed to drop off outside the Cadet Information Center (CIC). Tables will be provided for a touchless delivery.  Cadets can pick up food and return to their room or eat outside.

A similar process will be available for staff with a drop off table stationed outside the Bresnahan building covered patio (near Public Safety).

Trash cans and wipes will be provided at the pick up locations and food delivery personnel will not be allowed inside any building.

Outside Visitors/Groups

Outside visitor or group usage of MMA grounds and facilities are limited to the purpose of:

  • Conducting Academy business and coordinated by an Academy Department 
  • Student centered activities sanctioned by the Student Government Association
  • Outside vendors or groups, who have coordinated with MMA Camps & Conferences department on space utilization, pricing, dates, etc.

Department Visitor Information & Day of Questionnaire

The Department Visitor Information and Day of Questionnaire are to be completed by the host department and forwarded to Health Services at nurse@maritime.edu

Visitor Online Questionnaire

  • Campus Department/Host: 
  • Contact phone/email for Campus Department/Host:
  • Name of Campus Visitor: 
  • Purpose of Campus Visitor (if any): 
  • Visitor E-mail and Phone #: 
  • Date/Time of Scheduled Visit: 
  • Campus Location(s) of Scheduled Visit: 
  • Prior out of MA travel during the past 7-days:

Upon arrival, the department hosting the visitor(s) will ensure that the following yes/no questions have been asked. All answers must be in the affirmative to complete the visit.

  • Visitor is coming to campus for an important activity within the learning, discovery, or engagement missions of the Academy. 
  • Visitor has been instructed to monitor symptoms and has been provided with all necessary tools to enable them to comply with the MMA Safe Return Plan. 
  • Visitor has been specifically instructed that they must wear a face mask while on campus and that it must be worn in all areas of campus to include outside spaces, hallways, public spaces, and common areas.
  • Visitor has been specifically instructed to use hand sanitizer and/or frequently wash hands throughout their time on campus.  
  • Visitor has been specifically instructed that they must follow all building signage, marked pathways and other space guidance intended to promote social distancing. 
  • Visitor has agreed to participate in Campus Clear for each day they are on campus.


Version Number

Issue Date

Changes Made By

Description of Changes



E. Simmons

Initial publication date.