Shipboard Maintenance Program

The Cadet Shipboard Maintenance Program (CSMP) is a multi‐purpose element of the leadership and knowledge experience for cadets at Massachusetts Maritime Academy. The program primarily provides the necessary level of maintenance effort that the Academy must give under the loan agreement with the Maritime Administration; and it also gives the cadets the opportunity to apply the science taught in many classes; provides leadership and supervisory experiences for the regimental structure; and it provides significant credit toward the Standards of Training, Certification and Watchkeeping required of all license candidate cadets.

The following table details exactly how many hours a particular class should have completed – based upon the seven semester, 12 hours per semester requirement.

Graduation Year Year Entered in System Hours Required
2015 2011 72
2016 2012 48
2017 2013 24

If you have not completed the required number of maintenance hours, you must do so before your graduation.  You may check in with Ms. Nancy McGinn on board the Kennedy to ascertain deficiency, if any.   If deficient, proceed to register for maintenance hours via Web Advisor.

Section I ‐ Applicability  

  1. The Division of Marine Operations, under the direction of the Vice President of Marine Operations, shall administer the Cadet Shipboard Maintenance Program (CSMP) under the authority of the President. Only the Vice President of Marine Operations will make modifications to the CSMP. Day to day recording of maintenance hours will be coordinated by the Ship’s Officers, in conjunction with the STCW/Licensing Processing Department within the Academic Division.
  2. All 4/C Regimental Cadets and 4/C Regimental Commuter Cadets shall participate in the CSMP each of the first two semesters when enrolled as full‐time students. Any failure on the cadet’s part to compete such maintenance hours shall result in disciplinary action, and the cadet will remain responsible for those hours into the next semester, in addition to the requirements of that semester, if any.
  3. All upper class (3/C, 2/C and 1/C) cadets studying Facility Engineering (FENG), Energy Systems Engineering (ESE), Marine Engineering (MENG) and Marine Transportation (MTRA) will be required to fulfill seven semesters within the CSMP, completing 12 hours per semester, for a total of 84 hours of maintenance.  Note that this requirement is designed to permit the 1/C Cadets to complete all maintenance hours before their last semester of study.  This requirement applies to Full‐time commuter cadets within these majors.
  4. All MENG and MTRA cadets shall have completed their 84‐hours of maintenance before embarking on Sea Term IV.
  5. A cadet that exceeds eight semesters of study will not be required to continue participation in the CSMP, provided they have completed the 84‐hour requirement.  
  6. Post graduate cadets, those cadets that are considered “Ensign” Status, are not exempt from CSMP but will only complete the hours required based upon the number of semesters attending, less their final semester.  Ensigns are given latitude to make special arrangements for alternative times with the Chief Engineer or Chief Mate.
  7. Cadets will complete maintenance hours within one of three, four‐week cycles as offered each semester.  Each cycle offers 12‐hours of available time.  A cadet that fails to complete require maintenance hours may have their diploma withheld before graduation, and withheld until all maintenance hours are completed.
  8. No later than the first week of every semester a cadets must register for each semester in the CSMP via the Web Advisor, via STCW‐Maintenance Deck or STCW‐ Maintenance Engine respectively.
  9. Cadets involved in the CSMP are assigned duties when attending maintenance.  Cadets may not arrange maintenance hours with any other department other than the Training Ship.  Occasionally prior arrangements are made between the Training Ship Department and other Divisional departments, namely the Marine Department or the Yacht and Boat Donations Department, for the assignment of cadets.
  10. Extra‐Curricular activities such as open houses or other events conducted on campus shall not be considered appropriate credit toward maintenance hours, unless specifically approved in advance by the Ship’s Officers.
  11. Circumstances may occasionally arise when, due to the ship’s availability with her owners, the CSMP must be suspended.  When that occurs during semester, all cadets that have registered for maintenance within that semester will be considered to have completed their required maintenance.

Section II ‐ Accountability

  1. Participation in the CSMP is managed primarily by the Chief Engineer and the Chief Mate of the Training Ship. They will be assisted by the Ship’s Clerk for rosters, and the STCW License Process Manager for credit to the cadet’s Training Record Book.  
  2. The Chief Engineer and the Chief Mate (or their designee) will take musters and submit them to the Ship’s Clerk, who will post the hours and forward to the appropriate Academic Administrator as needed.  
  3. The STCW Licensing Process Manager shall record licensed cadet participation, and shall notify any cadets when deficiencies occur, and will make assignments of delinquent maintenance periods into the next semester as required.  
  4. Any cadet assigned watch when at the same time required to participate in CSMP assignments will be required to make‐up the periods missed from maintenance.
  5. There is no excuse for a Cadet to not complete the minimum attendance requirements of this program. Cadets may be granted an approved absence due to participation in athletics, regiment sponsored activities, academic programs approved by the Vice President Academic Affairs, or by the approved special liberty procedure. Under all circumstances of absence, the Cadet will be responsible to make‐up the periods missed. The Chief Mate, with the assistance of the Chief Engineer, will coordinate make‐ups.   
  6. Ship’s Officers will be provide maintenance training to include elements of applicability and responsibility, personal protection equipment, proper use of hand tools, pneumatic and electric power tools. Additional training time may be provided on the first reporting period, primarily to insure Cadets are knowledgeable as to proper first response to accidents and/or emergencies.  
  7. Ship’s Officers and ASDO shall be prepared to contact campus EMS personnel via radio or telephone. During after hour periods, the ship’s crew will be required to call for local EMS assistance (Bourne Fire).  Injuries such as minor cuts or burns may be treated within the limits of first aid training of the ship’s officer and the available medical equipment.  I
  8. In the event of any injury that requires medical attention, the Ship’s Officer shall complete an approved “Ship’s Injury/Illness Report”. The original will be sent to the Master, and one‐copy each will be sent to the ASDO and the Director of Health Services. The Health Services Department will in turn contact the cadet as soon as possible for examination and evaluation of the injury.  

Section III – Cadet Responsibility  

  1. All Cadets that must participate in the CSMP, except first semester 4/C, must register via the Web Advisor, using “STCW‐Maintenance Deck” or “STCW‐ Maintenance Engine” respectively every semester.  Cadets should be cognitive to emails sent from the registrar concerning available periods for maintenance.
  2. All cadets reporting to maintenance shall wear the appropriate work uniform including outer gear, as weather requires.  
  3. Cadets reporting shall possess appropriate Personal Protection Equipment (PPE), as promulgated by the Vice President of Marine Operations. PPE includes long sleeves (as required), work gloves, hard hat, eye protection, hearing protection and steel toed shoes. All cadets shall also carry a functioning flashlight and jackknife.  
  4. Failure to muster at the appropriate time for maintenance shall result in a report offense for “Failure to Relieve the Watch”.  
  5. Extra duty for restricted cadets will NOT constitute completion of CSMP period requirements. 

IV Registration Process  

  1. All cadets that are required to participate in the CSMP, except the first semester 4/C, are required to use the Web Advisor for registration.
  2. In consultation with the Registrar, the Chief Engineer and Chief Mate, will identify four‐period blocks when cadets from specific class designations that may be available in fall and spring semesters.
  3. Fourth Class Cadets, in their first semester, will be required to participate in the CSMP through the laboratory rotation within the course “STCW Basic Training (MT‐1121)”, so as to complete approximately twelve hours of maintenance.  Fourth Class cadets in their second semester must individually register for the spring semester using Web Advisor.
  4. All First, Second and Third Class Deck and Engine cadets will complete five more semesters of CSMP.  
  5. It is intended that the academic day periods will be available for cadets that are involved in athletics or are otherwise involved after classes. The after academic day periods offered will be best suited for a cadet that desires to carry additional classes and has limitations during the academic day.